Drop/Withdraw Refund Policy

  • Students must complete a drop request and officially withdraw by the deadline date to be eligible for a refund.
  • A student must complete the online drop request form to withdraw from a class. Students must obtain a confirmation of withdrawal via their KCTCS Student E-mail account to complete this process.
  • Refunds and withdrawal dates for classes other than the regular 16-week classes will be determined by the amount of time the class has met. Contact the Registrar for questions regarding these classes.
  • Refund dates are subject to change at the discretion of the KCTCS Board of Regents.
  • Students who receive Title IV aid (Pell Grant, SEOG, Student Loans) and who either officially withdraw from school or who stop attending classes before the 60% date of the course (or before earning 60% of the required hours in a clock hour program) may be required to repay a portion of grant or loan funds.
  • Refunds for sessions different from those listed below are prorated according to the session in proportion to the traditional 16-week session. A session is defined as an enrollment period within an academic term. An academic term (fall, spring, or summer) may have a number of sessions running concurrently (i.e., 16-, 8-, or 4-week).

Time Frame for Tuition Refunds*




No Refund


Within 7th day

8th-29th days

After 29th day


Within 6th day

7th-25th days

After 25th day

Within 5th day

6th-22nd days After 22nd day
10-week Within 4th day

5th-18th days

After 18th day


Within 4th day

5th-15th days

After 15th day


Within 3rd day

4th-11th days

After 11th day


Within 2nd day

3rd-9th days

After 9th day


Within 1st day

2nd-7th days

After 7th day


*Calendar days of the session, including all Saturdays and Sundays, but excluding KCTCS holidays.  The session start date is not always the first day of class meeting.