Drop/Withdraw Refund Policy

  • Students must complete a drop request and officially withdraw by the deadline date to be eligible for a refund.
  • A student must complete the online drop request form to withdraw from a class. Students must obtain a confirmation of withdrawal via their KCTCS Student E-mail account to complete this process.
  • Refunds and withdrawal dates for classes other than the regular 16-week classes will be determined by the amount of time the class has met. Contact the Registrar for questions regarding these classes.
  • Refund dates are subject to change at the discretion of the KCTCS Board of Regents.
  • Students who receive Title IV aid (Pell Grant, SEOG, Student Loans) and who either officially withdraw from school or who stop attending classes before the 60% date of the course (or before earning 60% of the required hours in a clock hour program) may be required to repay a portion of grant or loan funds.
  • Refunds for sessions different from those listed below are prorated according to the session in proportion to the traditional 16-week session. A session is defined as an enrollment period within an academic term. An academic term (fall, spring, or summer) may have a number of sessions running concurrently (i.e., 16-, 8-, or 4-week).

Time Frame for Tuition Refunds*

Session

100%

50%

No Refund

16-week

Within 7thday

8th-29thdays

After 29thday

14-week

Within 6thday

7th-25thdays

After 25thday
12-week

Within 5thday

6th-22nddays After 22ndday
10-week Within 4thday

5th-18thdays

After 18thday

8-week

Within 4thday

5th-15thdays

After 15thday

6-week

Within 3rdday

4th-11thdays

After 11thday

5-week

Within 2ndday

3rd-9thdays

After 9thday

4-week

Within 1stday

2nd-7thdays

After 7thday

*Calendar days of the session, including all Saturdays and Sundays, but excluding KCTCS holidays. The session start date is not always the first day of class meeting.