Refund Policy | WKCTC

Drop/Withdraw Refund Policy

  • Students must complete a withdraw/drop request and officially withdraw/drop by the deadline date to be eligible for a refund.
  • Students must complete the withdraw/drop request within their student self-service to request to withdraw/drop from a class.  Instructor permission may be required.
  • Refunds and withdrawal dates for classes other than the regular 16-week classes will be determined by the amount of time the class has met. Contact the Registrar for questions regarding these classes.
  • Refund dates are subject to change at the discretion of the KCTCS Board of Regents.
  • Students who receive Title IV aid (Pell Grant, SEOG, Student Loans) and who either officially withdraw from school or who stop attending classes before the 60% date of the course (or before earning 60% of the required hours in a clock hour program) may be required to repay a portion of grant or loan funds.
  • Refunds for sessions different from those listed below are prorated according to the session in proportion to the traditional 16-week session. A session is defined as an enrollment period within an academic term. An academic term (fall, spring, or summer) may have a number of sessions running concurrently (i.e., 16-, 8-, or 4-week).
Time Frame for Tuition Refunds*
Session 100% 50 % No Refund
16-week Within 7th day 8th  - 29th days After 29th day
14-week Within 6th day 7th - 25th days After 25th day
12-week Within 5th day 6th - 22nd days After 22nd day
10-week Within 4th day 5th - 18th days After 18th day
8-week Within 4th day 5th - 15th days After 15th day
6-week Within 3rd day 4th - 11th days After 11th day
6-week Within 2nd day 3rd - 9th days After 9th day
4-week Within 1st day 2nd - 7th days After 7thday

*Calendar days of the session, including all Saturdays and Sundays, but excluding KCTCS holidays. The session start date is not always the first day of class meeting.