Student Handbook

West Kentucky Community and Technical College is committed to regional higher education access, success, and completion with a clear goal of getting our students to work or transfer to a four-year college. WKCTC not only offers traditional two-year transfer Associate in Arts and Associate in Science degrees, but also offers an Associate in Fine Arts degree, Associate in Applied Science degrees, diplomas, and certificates in several technical fields. 

WKCTC is committed to providing high quality educational experiences, meeting the educational needs of the College community, serving as a full partner in business and workforce development, and contributing to the overall economic and social well-being of the region. As we continue to move toward our vision of the College being recognized as a preeminent community college nationwide, our focus continues to be on access, retention, and student success.  During the 2020-2021 academic year WKCTC was recognized by the Bellwether Institute as a top 10 college, ranked #1 Community College in the Commonwealth of Kentucky by Best Colleges.com, and ranked in the top 5 nationally and a distinguished finalist by the Aspen Institute. In October 2024, WKCTC was ranked as the top two-year college in the nation by the Barefoot and Gardner Institute.

West Kentucky Community and Technical College also provides a great return on your investment. According to Castle Light for every dollar invested a student averages $7.00 in return, every dollar and for societal impact every dollar is an ROI of $9.00. WKCTC’s average net price is about half the cost compared to our regional four-year peers, smaller class sizes and top-notch quality. At WKCTC we encourage individuals to earn a certificate, diploma, or graduate with an associate degree to transfer to a four-year college to earn significantly more a year than individuals who only have a high school diploma.  

I would like to encourage you to read and become familiar with the valuable information and resources in the student handbook, which will assist you with your role, responsibilities and policies.  West Kentucky has a long history of helping students achieve their dream by providing an array of options to fit student needs and foster student success. At WKCTC, “we never underestimate you” and whatever you want to achieve, wherever you want to go, faculty and staff at West Kentucky Community and Technical College are dedicated to helping you get there!

Anton Reece, Ph.D.
President/CEO
West Kentucky Community and Technical College

View the College History

View the Mission and Vision webpage. 

View the WKCTC Cabinet Members webpage.

View the WKCTC Board of Directors webpage.

West Kentucky Community and Technical College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. West Kentucky Community and Technical College also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of West Kentucky Community and Technical College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC's website (www.sacscoc.org).

Note: The Commission is to be contacted only if there is evidence that appears to support an institution's significant non-compliance with a requirement or standard.

Contact our Admissions Office

Applying for Admission

A student enrolling at a KCTCS college for the first time must submit an application for admission. Students who are re-entering a KCTCS college after being out for one or more semesters should contact the college admissions office to confirm the process for readmission. Students may be admitted to a KCTCS college as freshmen, as students with transfer credit from other institutions, as visiting students, or as non-degree students. KCTCS colleges admit students who have graduated from high school, who have earned a high school general equivalency diploma (GED), or who are dually enrolled in high school and the college.

Admission and Registration Procedures

Prospective students should contact the WKCTC Admissions Office and request an admission application or visit the college’s website to complete an online application. The full and proper name of the student and KCTCS student ID number must be used in registration and for all other official purposes.  Applicants entering with transfer credit must have an official transcript from each college attended forwarded to the WKCTC Admissions Office.

Applicants should submit results of the American College Test^® (ACT) or Scholastic Aptitude Test^® (SAT). Applicants who have not taken the ACT^® must meet assessment requirements outlined in the Assessment & Placement Policy. For specific information regarding course placement, students should refer to the KCTCS Assessment and Placement Policy, which is available on the website at kctcs.edu, under “Students”, then “Academic Regulations”.  

Admission to WKCTC does not guarantee admission to a specific program. Applicants seeking admission to an occupational/technical program at WKCTC should contact the WKCTC Admissions Office for information regarding any special requirements for program admission.  Applicants must submit an application for admission and supporting documents prior to the first day of classes of the term or session for which the student plans to enroll. Students should check with the WKCTC Admissions Office for registration/application deadlines.  

A student who applies for admission to a KCTCS college will receive instructions to establish access to Student Self-Service. Student Self-Service allows a student access to many services such as registration, grades, class schedule, financial aid awards, bill payment and many other services.  All enrolled KCTCS students will be given access to a KCTCS- assigned email account. Official communication from faculty and student service personnel will be sent to this address. Students will continue to have access to this account as long as they are enrolled.  

After receiving the completed application and other documents, the admission office will notify the applicant of his or her admission status.  It is expected that all students will submit all required credentials in order to be eligible to register for classes. In the event this is not possible, students should contact the WKCTC Admissions Office for instructions or assistance. While provisions may be provided, students will not be permitted to register for subsequent semesters without all official required documents.

Non-Degree/Non-Credential Students

At the discretion of the institution, persons who desire instruction without wishing to earn a credential may be admitted as non-degree/non-credential students. These students are exempt from taking the assessment instrument; however, all students (including high school students) must meet individual pre-requisites such as those for entry-level English and mathematics courses.

Students may declare credential-seeking status after meeting regular admission requirements. The college may review and reclassify credential-seeking status in accordance with policies established at each individual college. Non-degree/non-credential students are not eligible for Federal Financial Aid programs.

Credit earned before a student meets admission requirements will be counted toward a credential.

High School Students

The condition of graduation from high school may be waived for a student currently enrolled in high school subject to the following guidelines.

All applicants shall submit:

• KCTCS application for admission by the appropriate deadline
• The results of the ACT^® , SAT^® and/or ASSET^® , COMPASS™. KYOTE, or EdReady in accordance with KCTCS Assessment and Placement Policy.
• WKCTC may require additional information as part of the admission process.

In some cases, courses offered on the high school campus carry both high school and college credit. See your high school counselor for more information.

Second Chance Students

A student who has previously attended a college or university – other than a college in the Kentucky Community and Technical College System– and who has less than an overall grade-point average of 2.0 on a 4.0 scale in all course work attempted, may be considered for admission on probation provided the applicant demonstrates both of the following:

• Has not enrolled at a college or university for at least one 16-week semester, and
• Can demonstrate potential for success.

Students who have less than a 2.0 on a 4.0 scale and have not sat out a 16-week semester may appeal their Admission Status.  Please see the Admissions Office for further details.

Transient/Visiting Students

A student may be admitted as a transient or visiting student. A transient or visiting student must submit a form completed by the student’s home college indicating that the student is eligible to enroll in that institution. Admission as a transient or visiting student is valid for one academic year.

International Students

Anderson Technical Building, Room 204
Office Hours:  
Monday – Friday - 8:00 a.m. – 4:30 p.m.
(270) 534-3069

WKCTC is authorized under Federal law to enroll nonimmigrant students. Consult the Office of Student Services for details.

Readmission after Two or More Years: Academic Bankruptcy

A student who has been readmitted after having remained out of a KCTCS College for a period of two or more years and who has completed at least 12 credit hours in college-level courses with a grade point average of 2.0 or better after readmission, may choose to have his/her previous KCTCS course work removed from the computation of the grade point average. This procedure is commonly called “academic bankruptcy.”

A student who declares academic bankruptcy will continue to receive credit for those courses in which a grade of A, B, C, D, or P was earned prior to readmission without including those grades in the GPA computation. A student who has completed a credential and re-enrolls may not apply the academic bankruptcy rule to courses taken for the credential already completed.

Students With Previous College Work

An applicant who has previously attended an accredited college or university which awards degrees at the associate level or higher and who has an overall grade point average of at least 2.0 on a 4.0 scale in all course work attempted will be accepted for admission. For specific information on course placement, applicants should refer to the KCTCS Assessment and Placement Policy, which is available on the website at https://policies.kctcs.edu/administrative-policies/4-13.aspx

An official transcript of all previous college work must be submitted. The Council on Postsecondary Education’s (CPE’s) general education transfer policy provides the basis for an institution’s policy on the acceptance of transfer credit. The American Association of Collegiate Registrars and Admissions Officers’ “Transfer Credit Practices of Educational Institutions” shall serve as a reference for admission of transfer students to an institution and for the acceptance of transfer credit. Official post-secondary transcripts submitted to KCTCS may be shared with all KCTCS colleges.

KCTCS colleges shall provide academic counseling concerning the transfer of credit to transferring students. KCTCS colleges shall accept a student’s college credit earned when a course is taken both for high school credit and for college credit. Credit earned through a dual credit or dual enrollment arrangement shall be treated the same as credit earned in any other college course.

Degree credit work is recognized credit hour for credit hour if taken on the semester system. Quarter hours are recognized as two-thirds (2/3) of a semester hour. Recognition of credit earned at a non-accredited college or university may be obtained by special subject examinations or may be validated upon the completion of 12 credit hours, excluding transitional courses, with a grade point average of at least 2.0.

New Student Orientation

New students must complete New Student Orientation before enrolling in their first semester of classes. Students will have the option to attend an in person orientation before each semester begins.

Advanced Placement Program

KRS 164.098 requires Kentucky Institutions to award credit for scores of 3 or higher on the Advanced Placement Tests. KCTCS colleges participate in the Advanced Placement Program of the College Entrance Examination Board. Interested students should have their official examination 

results sent to the Admissions Office of their local KCTCS College. For more information view the KCTCS Catalog.

Change of Program

When students enroll at WKCTC, they select a program of study in which they wish to “major” or receive a credential. Students enrolled at WKCTC may request a program change. These students should seek appropriate advising and financial aid counseling.

Policy

First-time credential-seeking seeking an associate degree or diploma must complete one of the following with a grade of “C” or higher:

• FYE 105 Achieving Academic Success
• FYE 100 Strategies for College Success
• FYE 1051 Orientation to College
• FYE 1052 Education and Career Planning
• FYE 1053 Academic, Financial, and Personal Skills, or
• a program-specific student success course equivalency.

Equivalency must be approved by the Vice President of Academic Affairs. Programs desiring to use FYE 100, FYE 1051, FYE 1052, or FYE 1053 in lieu of the 3-credit-hour course must seek approval from the Vice President of Academic Affairs. 

GEN 100 Introduction to College is not an approved equivalent. 

Procedure

Students benefit most from this course at the start of their academic careers and are encouraged to complete the course within the first semester.  An advising hold will be placed on the account of students who fail to complete FYE 105 during their first semester and students who fail to earn a “C” or higher.  

Exemptions 

The following exemptions may apply:

1. Students who have already completed a diploma or degree from a regionally accredited institution.
2. Students transferring to West Kentucky Community and Technical College after having completed at least 12 general education credit hours from a regionally accredited institution with a minimum GPA of 2.0.
3. Students enrolling directly into a selective admissions program.
4. Completion of KCTCS 33 credit hour general education core.

Students in the following programs are exempt from a College Success Course as course competencies are embedded into the curriculum: Associate of Fine Arts; Cosmetology.

Special requests for exemption must be approved by the Vice President of Academic Affairs. 

Policy Fidelity

Students who have not enrolled in a college success course during their first semester will have a hold placed preventing enrollment in future terms. Students who do not pass with a C or higher will also get the hold placed. The hold can only be released by the FYE Area Coordinator or designee.

FYE may not be exported to anouther college in the KCTCS system.

Course Delivery Options 

Due to the importance of relationship building and social interaction within this course, it is highly recommended that students take this course in person rather than online.

Contact the Advising Center

The mission of the Advising Center at West Kentucky Community and Technical College is to provide accessible, innovative, and comprehensive advising services within an environment of excellence and commitment to student success.

Advising Center staff is available to help students obtain program information, evaluate assessment results, select courses, and identify course prerequisites. Advising is also available to online students.

The Advising Center is available to help students with the following services:

Registration for Currently Enrolled Students

Currently enrolled students must meet with their assigned academic advisors to register. Students may locate the name of their advisor by logging in to their Student Center in PeopleSoft.

Registration for New and Returning Students

Students must complete an application for admission and submit required placement assessment scores prior to registration. New student registration is held in the Advising Center. Registration continues in a class until the first class meeting.

Course withdrawal methods

Students must complete the Withdraw/Drop Request located in student self-service. 

• Contact Financial Aid to ensure you will not be required to pay back any awarded money.
• Instructor permission is required after mid-session.

Transfer

Our advisors are committed to helping students navigate through the process of selecting and applying to a four-year college or university. Please visit the transfer information page for more information.

Anderson Technical Building, Room 127 • (270) 534-3345

Tuition and fees vary based on whether a student is a Kentucky resident or non-resident.  Tuition and fees are on a per credit hour rate, including courses that are audited.  All tuition and fees are payable in full prior to the beginning of classes for each session of the term unless prior arrangement has been made with the college business office. For more information on partial or deferred payment instructions and payment dates, contact the WKCTC Business Office located in the Anderson Technical Building, Room 127 ((270) 534-3345).

Tuition and fees are assessed at the time of registration or when available and based upon a per credit hour rate for all KCTCS colleges regardless of whether the courses are taken during the day, evening, and/or on weekends and regardless of whether the courses are taken for credit or audit purposes.  Fractional credit hour tuition and charges are assessed for fractional credit offerings (i.e., a student taking ¼ credit hour course would be assessed ¼ rate of student with same residency taking a 1 credit hour course).  Tuition and fees are refundable as per the "Refunds" section below. Fees for services are non-refundable unless specifically stated as refundable.  Consult with your college business office for details.

View Tuition Rates

Residency

General Rules for Determination of Residency Status 

(1) A determination of residency shall include: (a) An initial determination of residency status by an institution during the admission process or upon enrollment in an institution for a specific academic term or for admission into a specific academic program; (b) A reconsideration of a determination of residency status by an institution based upon a changed circumstance; and (c) A formal hearing conducted by an institution upon request of a student after other administrative procedures have been completed.

(2) An initial determination of residency status shall be based upon: (a) The facts in existence when the credentials established by an institution for admission for a specific academic term have been received and during the period of review by the institution; (b) Information derived from admissions materials; (c) Other materials required by an institution and which are consistent with this administrative regulation; or (d) Other information available to the institution from any source.

(3) An individual seeking a determination of Kentucky residency status shall demonstrate that status by a preponderance of the evidence.

(4) A determination of residency status shall be based upon verifiable circumstances or actions.

(5) Evidence and information cited as the basis for Kentucky domicile and residency shall accompany the application for a determination of residency status.

(6) A student classified as a nonresident shall retain that status until the student is officially reclassified by an institution.

(7) A student may apply for a review of a determination of residency status once for each academic term.

(8) If an institution has information that a student’s residency status may be incorrect, the institution shall review and determine the student’s correct residency status.

(9) If the Council on Postsecondary Education has information that an institution’s determination of residency status for a student may be incorrect, it may require the institution to review the circumstances and report the results of that review.

(10) An institution shall impose a penalty or sanction against a student who gives incorrect or misleading information to an institutional official, including payment of nonresident tuition for each academic term for which resident tuition was assessed based on an improper determination of residency status. The penalty may also include: (a) Student discipline by the institution through a policy written and disseminated to students; or (b) Criminal prosecution.

Get more information or an application for residency.

Charges for Customized Course Offerings

Some courses, including courses created specifically upon request (credit or non-credit) may have additional charges.  The additional charge, depending upon the requirements of developing and producing the customized course or program, will vary depending upon the length and content of the course or program offerings.  All tuition and charges for customized courses are payable upon registration unless prior arrangements, including third party contracts, have been made with the offering college.  Please contact the WKCTC Business Office for specifics.

Charges for Services

Some charges for services may exist, including some individual program and/or special testing charges.  General examples of these charges include, but are not limited to, the following: GED, TABE, and KYOTE testing, returned check charge, and lost library book/video replacement charge.  Charges will vary by service and are non-refundable.  Contact the WKCTC Business Office for specifics.

Distance Education:  There are no additional student charges associated with the verification of student identity.

Charges for Special Examination

WKCTC offers students institutionally developed special examinations to demonstrate mastery of course content and receive credit toward program requirements.  Special examinations are course specific and charges are separate from regular tuition charges.  Special examination charges are payable in full at the time the examination is scheduled.  Contact the WKCTC Business Office for a listing of all charges.

Students who are enrolled in courses for which they elect to take a special examination in lieu of completing the course must officially withdraw from the course.  The withdrawal date determines the status of the student’s assessment, refund, and grade for the enrollment period.  All special examination credit is awarded using the test credit process.  In such instances, a grade will not be awarded on the current term grade report.  Please contact the Registrar’s Office for application requirements.

Cancellation of Registration for Non-Payment of Charges

Students who have not paid their tuition and charges or arranged for a payment plan on or before the college’s required payment date are subject to having their registration canceled for non-payment.  Consult the WKCTC Business Office for specific required payment dates.

Go KCTCS! Student Service Center 

Students can contact the Go KCTCS! Student Service Center to ask questions related to charges and payments.  This service is available all day, every day.  Students can call (855) 469-5282 to speak to our specialists.

Payment Options 

Online payment may be made by credit card or personal check through Student Self-Service. 

The official tuition payment plan is available for a nonrefundable charge of $25 each semester. Students may pay tuition in up to four installments depending on how early the plan is approved. Payments are automatically withdrawn from the responsible party’s checking account, savings account or credit card. 

Payment may be made in person at the Business Office, located in the Anderson Technical Building, Room 127, by cash, check, money order or credit card. MasterCard, VISA, Discover and American Express are accepted.  Credit card payment may also be made by telephone at (270) 534-3345 or (270) 534-3395.  Personal checks returned by a bank will result in tuition liability and a service charge of $50 on each check.

Refunds

In order to receive a tuition refund, a student must officially withdraw within the refund period specified within this policy.  Refunds for sessions different from those listed below are prorated according to the session in proportion to the traditional 16-week session. A session is defined as an enrollment period within an academic term.  An academic term (fall, spring, or summer) may have a number of sessions running concurrently -- 16-, 8-, or 4-week.

Time frame for Tuition Refunds

KCTCS delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Visit this link for more information: https://bankmobiledisbursements.com/refundchoicessso/.

Professional Liability Insurance

Students who enroll in any course requiring patient/client contact must show evidence they have professional liability insurance or purchase insurance through the college.  This charge is non-refundable and is subject to change without notice.  Please contact the WKCTC Business Office for details concerning the charge for Professional Liability Insurance.

Citations will be issued for parking in restricted areas – handicapped zones, fire lanes, and areas that are not marked with lines on both sides of the parking space.  Violators are subject to being towed at the expense of the vehicle operator.

Anderson Technical Building, Room 107

Overview

WKCTC offers a complement of student financial aid, including local scholarships that are specific to an individual college or program. There is no charge to apply for student aid. Among the U.S. Department of Education Title IV programs offered are Pell Grants, Supplemental Educational Opportunity Grants (SEOG), Federal Work Study, and federally supported Federal Direct Loan Program. The colleges also participate in state supported aid programs. Detailed information regarding student financial aid can be found on the WKCTC website.

Student Eligibility and Application

To receive student financial aid from any program in which KCTCS participates requires meeting established eligibility criteria. A listing of specific criteria can be found on the WKCTC website. In general, you must have a demonstrated need as supported by a FAFSA and a high school diploma or a General Education Development (GED) Certificate If you are admitted “conditionally,” you may receive student aid for one semester only before your admission file must be complete.

You can apply for student aid electronically by using the U.S. Department of Education’s Web site, https://studentaid.gov. Applying for student financial aid is free. You will need the prior year income tax forms for you and your spouse or you and your parents (1040, 1040 A, 1040EZ, or 1040 Telefile). If you did not file a tax return you will need documentation of all sources of income, taxed or untaxed.

It is recommended that all records and materials used in completing the application be saved. A percentage of all applicants are randomly selected for verification. If selected for verification, documentation must be provided in order to receive aid. Applying early insures consideration of your information for maximum funding and applicants are encouraged to apply as soon AFTER October 1 as possible.

For questions concerning the U.S. Department of Education Title IV programs, you may contact the Federal Student Aid Information Center between 9 a.m. and 8 p.m. (Eastern Time) Monday through Friday: 1-800-4-FED-AID (1-800-433-3243) or 1-800-730-8913 TDD for hearing impaired.

Dual Enrollment/Consortium Agreements

In some instances, a student may take classes at different KCTCS colleges and wish the different enrollments to count toward total enrollment. In such instances, specific eligibility requirements apply. Please consult the WKCTC Financial Aid Office for criteria.

Federal Student Loans

WKCTC participates in the Federal Direct Loan Program. You do not have to be eligible for other federal student aid to participate in this program. However, an application using the FAFSA is required. Please contact the WKCTC Financial Aid Office for specific information about loan requirements.  More information about student loans.

State Programs

The Kentucky Higher Education Assistance Authority (KHEAA) administers a number of state supported student financial aid programs. Among those offered are: College Access Program (CAP), Kentucky Educational Excellence Scholarship (KEES), KHEAA Early Childhood Development Scholarship, and Work Ready Kentucky Scholarship. For the complete listing of aid program offerings, please see KHEAA’s website. 

Statutory Scholarships (Waivers) for Kentucky Residents

KCTCS by virtue of state statute offers a number of tuition scholarships for Kentucky residents who meet specific eligibility criteria. Included in these are scholarships for: KCTCS Faculty and Staff; Kentucky residents age 65 or older; survivors of police officers and firefighters killed in duty; dependents of disabled police officers and firefighters; teachers; foster and adopted children; veterans; and children, step-children, and/ or orphans of veterans killed or disabled in action. A more detailed overview and eligibility requirements can be found on the KCTCS website. 

College Scholarships

WKCTC offers a variety of scholarships to help with tuition and other costs of college attendance. Scholarship awards may be merit-based, need-based, program-specific, or based on other criteria stipulated by the funder. Scholarships require timely completion of a scholarship application and most are awarded on a competitive basis. If you’re offered a scholarship, it’s important to meet all acceptance requirements as directed in order to receive the award. Scholarships are funded through multiple sources, including KCTCS, Paducah Junior College Foundation, corporations, organizations, and other generous donors. Scholarship information is available through the WKCTC Financial Aid Office and is posted on the college website. 

Third Party Assistance Programs

There are a wide number of outside agencies who offer educational assistance and other services to students. Included among them are Kentucky Department of Veterans Affairs, Kentucky National Guard, Kentucky Office of Vocational Rehabilitation, and Kentucky Office for the Blind. A more detailed listing and brief description of the programs they offer and contacts for each can be found on the KCTCS Website. Additionally, local social service agencies offer a variety of programs to assist students including: Kentucky Works (JOBS), Temporary Assistance for Needy Families (TANF), Workforce Investment Opportunities Act (WIOA), and AmeriCorps. 

Tax Credits

The U.S. Government grants a tax credit for eligible persons and/or their dependent attending college filing a federal tax return. The tax credits are referred to as the HOPE Scholarship and Lifetime Learning tax credit. Please contact your personal tax advisor regarding your eligibility. 

Satisfactory Academic Progress

Federal regulations mandate that a student receiving Federal Student Aid under Title IV programs must maintain satisfactory academic progress in his/her course of study regardless of whether or not student aid is awarded each semester. Satisfactory Academic Progress (SAP) is measured with the following standards: Qualitative (cumulative Grade Point Average of 2.0 per semester), Quantitative (Maximum Time Frame of 150 percent of the credits for completion of their program), and Quantitative Percentage (Earned hours/Attempted credit hours must equal at least 67 percent). 

If a student is suspended from Student Aid because his/her cumulative grade point average does not meet the minimum 2.0 grade point average (GPA) he/she may take additional classes without Student Aid(unless the student is academically suspended) to raise his/her GPA and, if successful, may be reinstated. If a student is on Academic Probation or Academic Suspension, he/she will automatically be on Student Aid Probation or Student Aid Suspension. If a student is reinstated from Academic Suspension by appeal or any means, he/she must appeal his/her Student Aid status separately to be considered for Student Aid reinstatement eligibility. 

Students placed on student aid suspension and having unusual circumstances (illness, death in the family, accidents, etc.) and not making satisfactory academic progress have the right to appeal. However, during the appeal process persons are responsible for their own expenses, i.e., tuition, books, supplies, etc. 

Personal Financial Liability - Withdrawing or All “E”s

Students who withdraw from college before the 60 percent point in the semester or who stop attending and therefore receive all “E”s may be financially liable to repay the student aid received. Persons desiring to withdraw from college must do so according to their college’s withdrawal policy. 

Learn more about the WKCTC Bookstore

The WKCTC Bookstore is located in the Anderson Technical Building and provides not only textbooks and supplies for students, but also a variety of campus apparel - all of which are chargeable with financial aid. Regular bookstore hours are Monday – Friday 8:00 a.m. to 4:00 p.m.  (Summer hours will vary…not open on Fridays.)  The bookstore hours are extended during peak times at the beginning of each semester.  

Students must have a copy of their schedule when purchasing books.  A photo ID is required if charging with financial aid and must provide consent to view financial aid rewards.  Financial aid charge dates normally begin approximately one week prior to the first day of class and continue until one week after classes begin.  

ORDERING ON-LINE:  The easiest way to get your books is to place an order on line. Simply place your order and we will ship your ordered texts and supplies to your home! FINANCIAL AID CHARGES ACCEPTED.  Students can also request IN-STORE PICK-UP if that is preferred over shipping.  Allow 48 hours between the time of order and visiting the store for PICK UP.  (The IN STORE pick up option is not an immediate service.)  

VERY IMPORTANT when trying to FIND TEXTBOOKS:  

All student schedules include a SECTION NUMBER for classes.  IF all of your class section numbers begin with B5##, pick WEST KY CTC as your campus.  (It might ask you to pick your campus more than once.  Even if it's an on-line course with a B5##, do NOT pick KCTCS ON-LINE as your bookstore.)  IF your section numbers begins with anything other than B5##, then you will need to pick KCTCS ON-LINE as your bookstore.

The WKCTC Bookstore is operated by Barnes and Noble.

Student Resrouces

Accessibility Services

The Accessibility Services Office at West Kentucky Community and Technical College is committed to providing students with disabilities with a positive environment focusing on student ability rather than disability. The Accessibility Services Office strives to foster success in all academic environments at WKCTC and to support equal access campus-wide.

Student Health and Wellness / Four Rivers Behavioral Health

Four Rivers Behavioral Health is a private, not-for-profit agency providing comprehensive, integrated mental health, substance abuse and developmental disability services to promote the health and quality of life for consumers in Ballard, Calloway, Carlisle, Fulton, Graves, Hickman, Livingston, Marshall, and McCracken counties. Any individual in need is eligible to receive services without regard to race, religion, disability, national origin, or gender.  

Student Success Center

The Student Success Center, opened in August of 2021, as part of Sector 5 of The WKCTC Guarantee. The Sector 5 vision for a student-centered academic support center included a dedicated physical location to provide multiple avenues for academic support to increase student retention, success, and completion.

The Student Success Center's mission is to provide varied academic supports recognized as best practices and collaborate with other WKCTC retention efforts to ensure every WKCTC student is empowered to pursue and achieve their goals.

Ready to Work

Ready to Work is designed to assist low-income parents pursuing a GED, enrolling in or attending college classes, and previous graduates from WKCTC. The program assists students in meeting their KTAP/TANF work requirement through a combination of school and paid work-study (on and off campus). All students must be KTAP eligible. Services provided to students include referrals for transportation, counseling, childcare assistance, financial counseling to assist former students with re-enrollment and other resources to assist low-income parents while pursuing their educational goals.

Adult Education

The Adult Education program provides free academic instruction aligned to college-and-career readiness standards, as well as preparation and coaching for next steps (i.e., college and career) for individuals: 

• Without a high school diploma
• With a high school diploma but with emergent needs
• Requiring English language acquisition (ELA) instruction (literacy and civics)
• Participating in integrated education and training, and
• In corrections facilities. 

Our services are designed to assist individuals in becoming college and career ready, via stackable credentials, for one or more of the following:

• The GED^® high school equivalency test
• Postsecondary education and training
• The Kentucky Essential Skills Certificate, (addressing soft skills)
• Career readiness certificates, and/or
• Workforce preparation and employment

Veterans Services

The Veterans Services office assists those presently serving and prior-service military members and their dependents with understanding and applying for GI Bill^® education benefits. We also connect Veteran students with on-campus resources, and help create an environment of support and community.

GI Bill^® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at http://www.benefits.va.gov/gibill.

Happening Hour

Outside the classroom, opportunities are held during Happening Hour on each Monday from 11:00 a.m. - 12:00 p.m. during the fall and spring semesters. Classes are not scheduled in this time frame and students are encouraged to attend. The Student Activities Office collaborates with other departments, organizations, and agencies to provide a variety of Happening Hour events such as competitions, talent showcasing, social issues, and community experiences. This programming enhances the lives of WKCTC students and helps them develop important relationships and skills needed after graduation. Event schedules are found on our website under News and Events.

Student Clubs & Organizations

Student organization participation helps students cultivate relationships, develop leadership skills, increase campus involvement, and explore potential careers. Becoming involved in student clubs and organizations promotes a sense of community and provides a network of friends for students. Students develop interpersonal skills, values, ethics, and a sense of pride and belonging. View the list of student organizations.

Students interested in starting a new student organization should visit the Student Activities Office in Haws 104 or the Student Government Association Office located inside the Student Center.

Merit 

West Kentucky Community and Technical College uses a media tool called Merit to publicize student achievements both in and out of the classroom, over social media, in hometown newspapers and online. Your personalized Merit is a showcase of your validated achievements, which you can share with family and friends in social networks to demonstrate the great work you're doing and the experiences you're having at WKCTC. You can even add your own photo, bio, campus activities and work experiences to your Merit page. Merit also automatically creates a personal online profile for each student, which can be used for internship or employment referrals.

Student Complaint Procedures

The complaint procedure is designed to assist students who have perception of unfair and/or unlawful treatment. A student is defined as any person enrolled full or part-time in credit or non-credit courses at the College. A complaint of unfair and/or unlawful treatment formally charged by a student against a College employee, in regard to the application of College rules, policies, procedures, and regulations, should be resolved without initiating the formal procedure if at all possible. This procedure does not supersede the policies set forth for grievances of discrimination, harassment, or grade appeal.

Print Management Policy

Enrolled students are given a printing account of 400 free black/white type print pages at the beginning of each semester. Students may print in color at the Emerging Technology Center at a charge of 20 cents per page. Each color page is deducted from the student’s account at the rate of four black and white pages. 

Any balance left in the account at the end of each semester will “not” be reimbursed.  Students who go over their printing allowance may purchase vouchers for additional pages from the Business Office at the Anderson building. Additional pages may be purchased in the following increments: 

Voucher increments of:

• $ 1.00 (20 pages) 
• $ 5.00 (100 pages)

Students must enter their KCTCS student login information to release a print job. When the account drops below $2.50 a message displays notifying the student that additional pages should be purchased. Students may not transfer any portion of their print account to another student’s print account. 

Community users are allowed to print 10 pages per day.

Matheson Library

Matheson Library, located on the second floor of the Matheson Learning Resource Center (MLC), offers WKCTC students, faculty and staff a full range of materials, technology, and research assistance to meet their academic and personal needs. Take advantage of the library’s many resources and services:

• Use our search box on the library website to discover streaming videos, eBooks, and the library catalog of books, videos, and articles, all in one search. Or, choose "Find Resources" then “A to Z Databases,”  to search within a particular database.
• Take a break from studying, hang out between classes, work a puzzle, play a game with friends, and enjoy a FREE cup of coffee in our bistro area, the Relax Room.
• Books – thousands of physical and electronic books related to college programs, plus popular, young adult, and children’s books.
• Archives and Special Collections - historical and archival materials significant to the Paducah and Western Kentucky area, as well as items specific to WKCTC, Paducah Community College, Paducah Junior College, West Kentucky Technical College, and West Kentucky Industrial College.
• Book drops – Return your items by placing them in one of our book drops in front of the MLC building, at the library circulation desk, or in the lobbies of the Anderson Technical Building and the Barbara M. Veazey Health Sciences Building.
• Library Guides, starting points for research in specific subject areas, programs, or courses, are available on the library website by choosing “Library Guides” on the home page. Select a subject or course guide from A-Z, and see recommended books, videos, articles and journals, databases, reputable links, and more.
• View, print, clip & email, or scan The Paducah Sun newspaper archives online from 1896 to the present, through our dedicated computer.
• Technology available at the library
• Charging stations for personal devices, equipped with USB ports and outlets. 
• Over 100 online research databases – EBSCOhost, ProQuest, Gale, and the Kentucky Virtual Library (KYVL), including Ancestry, Opposing Viewpoints in Context, Learning Express Library, and more!
• Films on Demand - streaming collection of more than 25,000 academic videos that can be used as sources for your papers and projects.
• Naxos Music Library – streaming access to the world’s largest online music library, including over 1,000,000 tracks of classical music, jazz, world, and pop/rock.
• Use the library's online resources 24 hours a day, 7 days a week from any computer! Off- campus users may be prompted to log in with a KCTCS user name and password (the same one used to log in to computers on campus or when using Blackboard) if not already logged in to another KCTCS application.
• In a hurry and need curbside delivery? Fill out the Library Pickup Request on the home page of the library website.
• Can’t make the due date? Renew in person at the library, online, or by phone at (270) 534-3197, or email anitag.weathers@kctcs.edu 
• Need help? Ask a librarian online, Chat Live with a librarian on the home page of the library website, call (270) 534-3197, or see contact information on Matheson Library's webpage. 
• Library hours.
• Library Frequently Asked Question

Center Café and Kitchens Cafe

Center Cafe is located in the Student Center in the Clemens Building. Center Cafe hours are 10:00 a.m. to 1:00 p.m. Monday through Thursday.

Hours may vary at both locations during class breaks and summer months.

Kitchens Café is located at the Paducah School of Art and Design, 905 Harrison Street, Paducah, KY 42001, (270) 534-3907 hours are 11:00 a.m. to 3:00 p.m. Monday through Friday.

Campus Safety

Because we are concerned about your safety at all times on our campuses, WKCTC will continue to provide information to help you be prepared during emergencies. This includes situations like severe weather as well as other personal safety considerations like a bomb threat or active shooter.

One of the best things you can do is stay aware of campus surroundings and report to campus security or local police anything that seems out of place.

Additional safety information.

In compliance with federal and state regulations, the College makes available to all prospective students, current students, and employees an annual security report containing programs that promote campus safety and campus crime statistics and policies.  A copy of this report may be requested in the Security Office or viewed on the WKCTC website.

Alcohol, Drugs and Weapons

Alcohol, illegal drugs and weapons are prohibited on campus.

Lost and Found

The WKCTC Campus Security Department is our designated campus authority for lost and found property. Found property can be turned over to Campus Security at any time by calling (270) 564-8403. The responding Security Guard will ask for the reporting person’s name and phone number. The Guard will complete a Found Property Report and place the item in a secure location. Campus Security will attempt to return found property to its owner. The Property will be properly disposed if unclaimed after a period of 90 days. Campus Security will not accept items including: food, liquids, or perishable goods. Other items may not be accepted at the discretion of Campus Security.

Persons who have lost property on campus are encouraged to complete a Lost Property Form which can be found on the WKCTC website. Lost Property Forms help the Campus Security Department locate the owners of property found on campus. Lost Property Forms can also be submitted by contacting Campus Security.

Safety Notification Alert Program (SNAP)

The emergency alert system used at West Kentucky Community and Technical College is known as the Safety Notification Alert Process (SNAP). SNAP is activated when there is an emergency on campus that warrants notification to faculty, staff and students.

With SNAP you can:

• Find out if classes are cancelled or delayed due to weather, power outages or other unexpected events impacting campus.
• Get severe weather notifications so you can take shelter when a storm hits.
• Receive emergency messages when something or someone could be a threat to your personal safety.

The preferred phone numbers or e-mail addresses entered into the KCTCS Self-Service Student or Employee Information Center are used for SNAP messages during an emergency at the college. The same contact information that is used to inform you of academic/employment questions or concerns will now also be used to notify you if there is a weather emergency, safety threat or campus closing/delay.

To make sure you are receiving messages at your current phone number or e-mail address:

• STUDENTS Update your contact information by logging on to the Student Self-Service.
• Are you a parent, board or community member interested in receiving SNAP emergency messages from a KCTCS college? Sign up to receive notifications.

 Please provide a complete 10 digit phone number with area code (example: 859-123-4567)
For more information visit the SNAP website.

Voter Registration

Obtaining a voter registration form.

Weather Policy

It is college policy to remain open and conduct classes according to the regular class schedule except under extreme weather conditions. In the event of extreme weather, classes may be delayed or canceled.

The college president makes the decision when severe weather or other emergencies might require a closing, delayed opening, suspension, or interruption of regularly scheduled work or class hours. The president consults with maintenance and operations, the crisis team, and the president’s leadership team to determine the circumstances of the college closing or other modifications to normal work hours. 

Read more about the WKCTC Weather Policy.

Campus Shuttle

The WKCTC Campus Shuttle operates Monday-Thursday 8:30 a.m. -2:30 p.m. and is equipped to carry 12 passengers along with an ADA-compliant wheelchair lift.

Download the shuttle tracking app (App Store or Google Play) and enter code WKCTC. This will show the location of the shuttle at any given time and an ETA of each stop. There are fliers posted at many locations around campus (building entrances and bus stops) with QR codes to download the app.

There are six clearly marked shuttle stop locations around the main campus.

1. Anderson
2. Crounse
3. Haws
4. Security
5. Allied
6. ETC

The KCTCS catalog serves as a comprehensive guide and informational resource for prospective and current students, faculty, and staff. It outlines academic programs, policies, procedures, and resources, including information on admission, registration, graduation, and academic integrity. For the most current information on the topics below, please consult the Academic Policies And Rules section of the catalog. A full version of the current catalog is also available online.

Policies Related to Enrollment

• Student Load - Full-time Status
  • Full-time student academic status for the fall and spring term is 12 credit hours. Full-time student academic status for the summer term is 6 credit hours.
• Student Load – Maximum Student Load
  • The maximum number of credit hours a student may take during a term is determined by the length of the term, previous load taken, and the student’s GPA. Please consult the link above.
• Grading System
  • The grading system uses a series of letters, to which are assigned grade-point values. The system is based neither on an absolute numerical system nor on a distribution curve. A full description of available grades can be found in the college catalog.
• Changing Grades
  • A grade once reported shall not be changed except when the instructor states in writing that an error has been made. The grade change must be submitted by the end of the following semester or session or, in exceptional cases, at the discretion of the president (or designee). However, each respective College Appeals Board may change a grade to P or W in the case of a violation of student academic rights or to a W in the case of an academic offense.
• Grade-Point Average (GPA)
  • The GPA on the KCTCS transcript is derived from all courses taken at KCTCS institutions. The grade-point average is the ratio of the total grade points earned to the total credit hours attempted excluding courses taken on a pass/fail basis and courses with grades of W, I, or IP. Total grade points are derived by multiplying the number of credit hours for the course by the number of grade points assigned to the grade earned: A = 4, B = 3, C = 2, D = 1, E = 0.
• Academic Probation, Academic Suspension, and Reinstatement
  • Students are placed on probation or suspension with a cumulative grade point average of 2.0 is not maintained. The full description of each academic standing can be found in the catalog using the link above. Students who are placed on probation or are returning from suspension are offered additional support via the Student Success Center.
• Repeating a Course
  • The full policy for repeating a course is outlined in the catalog. Students are encouraged to speak with their advisor about the benefits and limitations of repeating a course.
• Final Exams
  • Any student with more than two exams scheduled on one day as described in the college’s final exam schedule shall be entitled to have one of those exams rescheduled. The student must submit a petition for rescheduling in writing to the instructor no later than one week prior to the last class meeting.
• Dean's List
  • The Dean’s List recognizes the academic excellence of students who have earned an overall semester GPA of 3.5 or higher in courses numbered 100 or above.
• Academic Bankruptcy (Readmission after Two or More Years)
  A student who has been readmitted after having remained out of the KCTCS colleges for a period of two or more years, and who has completed at least 12 credit hours in college-level courses with a GPA of 2.0 or better after readmission, may choose to have none of the course work attempted in the colleges prior to the interruption included in the computation of the student’s GPA. The full policy is outlined in the catalog and students who believe they may be eligible should speak with their advisor.

Policies Related to Graduation

• Graduation Requirements
  • For all KCTCS degrees (the Associate in Arts, Associate in Science, Associate in Fine Arts, and Associate in Applied Science degrees) diplomas, and certificates, students must complete at least 25 percent of the approved curriculum credits at the KCTCS college granting the credential, regardless of the time the student has attended the college. Students must complete the college’s application for graduation within the posted deadline for the term.
  • Additional requirements for graduation are outlined in the catalog under Academic Policies And Rules and those connected with specific degrees can be found under Programs of Study.
• Graduation With Honors
  • Students who have completed at least 45 credit hours of work toward degree completion or 30 credit hours of work toward diploma completion in the KCTCS colleges shall be graduated “With High Distinction” if they attain a grade-point average of 3.60 or higher on all work attempted. Students who have completed at least 45 credit hours of work toward degree completion or 30 credit hours of work toward diploma completion in the KCTCS colleges shall be graduated “With Distinction” if they attain a GPA of 3.40-3.59 on all work attempted.
• Multiple Associate Degrees
  • A student will be eligible for an additional degree when the student has completed the requirements of the second curriculum including a minimum of six credit hours relevant to the second degree and beyond the requirements for the first degree. In no case will a degree be granted for the completion of a second option in a program. The completion of a second track, however, will be recorded on the transcript.

Have WKCTC at your fingertips with the KCTCS app for your phone or tablet.

The colleges of KCTCS are more than just educational institutions -- they are vibrant communities. Therefore, KCTCS strives to maintain an atmosphere of academic freedom and personal respect that creates an environment in which all can be successful. 

As part of this commitment, KCTCS has developed a Code of Student Conduct that serves as a guide for the student's responsibilities and rights within our academic community.