Student Handbook | WKCTC

Student Handbook

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Congratulations on your decision to attend one of the best community colleges in the nation!  

West Kentucky Community and Technical College not only offers traditional two-year transfer Associate in Arts and Associate in Science degrees, but also offers an Associate in Fine Arts degree, Associate in Applied Science degrees, diplomas, and certificates in several technical fields. 

WKCTC is committed to providing high quality educational experiences, meeting the educational needs of the College community, serving as a full partner in business and workforce development, and contributing to the overall economic and social well-being of the region. As we continue to move toward our vision of the College being recognized as a preeminent community college nationwide, our focus continues to be on access, retention, and student success.  In 2020 WKCTC was recognized by the Bellwether Institute as a top 10 college, ranked #1 Community College in the Commonwealth of Kentucky by Best Colleges.com and ranked nationally by the Aspen Institute.

In 2020, WKCTC was selected for a record five-time Aspen Institute top 10 college in the nation. In 2011, WKCTC was recognized by The Aspen Institute as one of the top five community colleges in the nation for providing tremendous opportunities for students and the region. In 2012, the college was once again named one of the ten finalists for the Aspen Prize for Community College Excellence, the nation’s signature recognition of high achievement and performance in America’s community colleges. West Kentucky was recognized for outstanding achievement in the areas of student learning outcomes, degree and college completion, labor market success in students securing jobs after college, and minority and low-income student success. Our focus on improving student learning helps ensure our students graduate with the knowledge they need to secure jobs or transfer to four-year schools.

West Kentucky Community and Technical College also provides a great return on your investment. The White House’s recently released College Score Card ranked WKCTC’s average net price in the low range compared to other community colleges in the nation. The report added that individuals who graduate with an associate degree will make on average almost $5,000 more a year than individuals who only have a high school diploma. 

West Kentucky has a long history of helping students achieve their dream by providing an array of options to fit student needs and foster student success. At WKCTC, “we never underestimate you” and whatever you want to achieve, wherever you want to go, faculty and staff at West Kentucky Community and Technical College are dedicated to helping you get there!

Anton Reece, Ed.D.
President/CEO
West Kentucky Community and Technical College

West Kentucky Community and Technical College is a powerful example of what a successful postsecondary institution must be in the 21st century. Our comprehensive college arose from the foundations of two remarkable institutions – Paducah Community College and West Kentucky Technical College.

West Kentucky Technical College was founded in 1909 by Dr. Dennis Henry Anderson as West Kentucky Industrial College - a training school for African American teachers. The first building was located at what is now 1400 H. C. Mathis Drive. West Kentucky Industrial College became a state-supported junior college in 1918. 

In 1932, the citizens of Paducah and McCracken County embarked on a mission to provide quality education in a municipally supported junior college, known as Paducah Junior College (PJC).  PJC was founded as a private, non-profit junior college in the former YMCA building at 707 Broadway. Reverend U. R. Bell was PJC’s first president.

Meanwhile in 1938, West Kentucky Industrial College’s teaching program merged with West Kentucky State College in Frankfort. The college became known as the West Kentucky Vocational School and more vocational training programs were added to the school’s offerings. M. H. Griffin was the school’s first president.

In 1967, PJC joined the University of Kentucky community college system becoming a “new” college – Paducah Community College.   R. G. “Dean” Matheson retired and Dr. Donald J. Clemens becomes the new PCC president, overseeing the construction of the Learning Resource Center and the Student & Fine Arts Centers.

Over the years, there have been many changes in both colleges, including changes in the focus of academic programs, changes of college names, changes of college campus locations and change of governance. In 1997, the two colleges were united under one system umbrella when they joined the Kentucky Community and Technical College System (KCTCS) as a result of the Kentucky Postsecondary Education Improvement Act of 1997.   

Collaboration grew among the two colleges until an effort to consolidate into one seamless institution was born.  In 2003, Dr. Barbara Veazey was inaugurated as the first president of West Kentucky Community and Technical College. In December 2011, WKCTC was named one of the top 5 community colleges in the nation by The Aspen Institute.

Each year more than 9,000 students come to West Kentucky Community and Technical College seeking traditional two-year transfer associate degrees in arts, science, fine arts and applied science degrees, diplomas or certificates.

West Kentucky Community and Technical College champions student success, provides excellence in teaching and learning, and advances economic development. The College:

  • advances academic excellence and intellectual inquiry through the collaboration between engaged learners and dedicated faculty and staff;
  • provides premier academic and student services to foster student success;
  • delivers innovative, flexible access to education with pathways to transfer and/or employability;
  • cultivates community partnerships as an integral component in assessing and providing programs for cultural, educational, economic, and civic development;
  • responds to community needs through customized training and continuing education to meet the changing demands of regional business and industry; and
  • fosters a campus culture advancing diversity and inclusion and promoting equity and global responsibility.
West Kentucky Community and Technical College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the Associate Degree. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of West Kentucky Community and Technical College. 

Contact our Admissions Office

Applying for Admission

A student enrolling at a KCTCS college for the first time must submit an application for admission. Students who are re-entering a KCTCS college after being out for one or more semesters should contact the college admissions office to confirm the process for readmission. Students may be admitted to a KCTCS college as freshmen, as students with transfer credit from other institutions, as visiting students, or as non-degree students. KCTCS colleges admit students who have graduated from high school, who have earned a high school general equivalency diploma (GED), who are eligible to pursue a GED, or who are dually enrolled in high school and the college.

Admission and Registration Procedures

Prospective students should contact the WKCTC Admissions Office and request an admission application or visit the college’s website to complete an online application. The full and proper name of the student and KCTCS student ID number must be used in registration and for all other official purposes.  Applicants entering with transfer credit must have an official transcript from each college attended forwarded to the WKCTC Admissions Office.

Applicants should submit results of the American College Test® (ACT) or Scholastic Aptitude Test® (SAT). Applicants who have not taken the ACT® must meet assessment requirements outlined in the Assessment & Placement Policy. For specific information regarding course placement, students should refer to the KCTCS Assessment and Placement Policy, which is available on the website at kctcs.edu, under “Students”, then “Academic Regulations”.  

Admission to WKCTC does not guarantee admission to a specific program. Applicants seeking admission to an occupational/technical program at WKCTC should contact the WKCTC Admissions Office for information regarding any special requirements for program admission.  Applicants must submit an application for admission and supporting documents prior to the first day of classes of the term or session for which the student plans to enroll. Students should check with the WKCTC Admissions Office for registration/application deadlines.  

A student who applies for admission to a KCTCS college will receive instructions to establish access to Student Self-Service. Student Self-Service allows a student access to many services such as registration, grades, class schedule, financial aid awards, bill payment and many other services.  All enrolled KCTCS students will be given access to a KCTCS- assigned email account. Official communication from faculty and student service personnel will be sent to this address. Students will continue to have access to this account as long as they are enrolled.  

After receiving the completed application and other documents, the admission office will notify the applicant of his or her admission status.  It is expected that all students will submit all required credentials in order to be eligible to register for classes. In the event this is not possible, students should contact the WKCTC Admissions Office for instructions or assistance. While provisions may be provided, students will not be permitted to register for subsequent semesters without all official required documents.

Non-Degree/Non-Credential Students

At the discretion of the institution, persons who desire instruction without wishing to earn a credential may be admitted as non-degree/non-credential students. These students are exempt from taking the assessment instrument; however, all students (including high school students) must meet individual pre-requisites such as those for entry-level English and mathematics courses.

Students may declare credential-seeking status after meeting regular admission requirements. The college may review and reclassify credential-seeking status in accordance with policies established at each individual college. Non-degree/non-credential students are not eligible for Federal Financial Aid programs.

Credit earned before a student meets admission requirements will be counted toward a credential.

High School Students

The condition of graduation from high school may be waived for a student currently enrolled in high school subject to the following guidelines.

All applicants shall submit:

  • KCTCS application for admission by the appropriate deadline
  • The results of the ACT®, SAT® and/or ASSET® or COMPASS™ in accordance with KCTCS Assessment and Placement Policy.
  • WKCTC may require additional information as part of the admission process.

In some cases, courses offered on the high school campus carry both high school and college credit. See your high school counselor for more information.

Second Chance Students

A student who has previously attended a college or university – other than a college in the Kentucky Community and Technical College System– and who has less than an overall grade-point average of 2.0 on a 4.0 scale in all course work attempted, may be considered for admission on probation provided the applicant demonstrates both of the following:

  • Has not enrolled at a college or university for at least one 16-week semester, and
  • Can demonstrate potential for success.

Students who have less than a 2.0 on a 4.0 scale and have not sat out a 16-week semester may appeal their Admission Status.  Please see the Admissions Office for further details.

Transient/Visiting Students

A student may be admitted as a transient or visiting student. A transient or visiting student must submit a form completed by the student’s home college indicating that the student is eligible to enroll in that institution. Admission as a transient or visiting student is valid for one academic year.

International Students

Anderson Technical Building, Room 204
Office Hours:  
Monday – Friday - 8:00 a.m. – 4:30 p.m.
(270) 534-3069

WKCTC is authorized under Federal law to enroll nonimmigrant students. Consult the Office of Student Services for details.

Readmission after Two or More Years: Academic Bankruptcy

A student who has been readmitted after having remained out of a KCTCS College for a period of two or more years and who has completed at least 12 credit hours in college-level courses with a grade point average of 2.0 or better after readmission, may choose to have his/her previous KCTCS course work removed from the computation of the grade point average. This procedure is commonly called “academic bankruptcy.”

A student who declares academic bankruptcy will continue to receive credit for those courses in which a grade of A, B, C, D, or P was earned prior to readmission without including those grades in the GPA computation. A student who has completed a credential and re-enrolls may not apply the academic bankruptcy rule to courses taken for the credential already completed.

Previous College Work
An applicant who has previously attended an accredited college or university which awards degrees at the associate level or higher and who has an overall grade point average of at least 2.0 on a 4.0 scale in all course work attempted will be accepted for admission. For specific information on course placement, applicants should refer to the KCTCS Assessment and Placement Policy, which is available on the website at kctcs.edu, under “Students”, then “Academic Regulations”. 

An official transcript of all previous college work must be submitted. The Council on Postsecondary Education’s (CPE’s) general education transfer policy provides the basis for an institution’s policy on the acceptance of transfer credit. The American Association of Collegiate Registrars and Admissions Officers’ “Transfer Credit Practices of Educational Institutions” shall serve as a reference for admission of transfer students to an institution and for the acceptance of transfer credit.

WKCTC shall provide academic counseling concerning the transfer of credit to transferring students. WKCTC shall accept a student’s college credit earned when a course is taken both for high school credit and for college credit. Credit earned through a dual credit or dual enrollment arrangement shall be treated the same as credit earned in any other college course.

Degree credit work is recognized credit hour for credit hour if taken on the semester system. Quarter hours are recognized as two-thirds (2/3) of a semester hour. Recognition of credit earned at a non-accredited college or university may be obtained by special subject examinations or may be validated upon the completion of 12 credit hours, excluding transitional courses, with a grade point average of at least 2.0.

New Student Orientation

New students must complete New Student Orientation before enrolling in their first semester of classes. Students will have the option to attend an in person orientation before each semester begins.

Advanced Placement Program

KRS 164.098 requires Kentucky Institutions to award credit for scores of 3 or higher on the Advanced Placement Tests. KCTCS colleges participate in the Advanced Placement Program of the College Entrance Examination Board. Interested students should have their official examination 

results sent to the Admissions Office of their local KCTCS College. For more information view the KCTCS Catalog.

Change of Program

When students enroll at WKCTC, they select a program of study in which they wish to “major” or receive a credential. Students enrolled at WKCTC may request a program change. These students should seek appropriate advising and financial aid counseling.

Policy

First-time credential-seeking seeking an associate degree or diploma must complete one of the following with a grade of “C” or higher:

  • FYE 105 Achieving Academic Success
  • FYE 1051 Orientation to College
  • FYE 1052 Education and Career Planning
  • FYE 1053 Academic, Financial, and Personal Skills, or
  • a program-specific student success course equivalency.

Equivalency must be approved by the Vice President of Academic Affairs. Programs desiring to use FYE 1051, FYE 1052, or FYE 1053 in lieu of the 3-credit-hour course must seek approval from the Vice President of Academic Affairs. 

GEN 100 Introduction to College is not an approved equivalent. 

Procedure

Students benefit most from this course at the start of their academic careers and are encouraged to complete the course within the first semester.  An advising hold will be placed on the account of students who fail to complete FYE 105 during their first semester and students who fail to earn a “C” or higher.  

Exemptions 

The following exemptions may apply:

  1. Students who have already completed a diploma or degree from a regionally accredited institution.
  2. Students transferring to West Kentucky Community and Technical College after having completed at least 12 general education credit hours from a regionally accredited institution with a minimum GPA of 2.0.
  3. Students enrolling directly into a selective admissions program.
  4. Completion of KCTCS 33 credit hour general education core.

Students in the following programs are exempt from a College Success Course as course competencies are embedded into the curriculum: Associate of Fine Arts; Cosmetology.

Special requests for exemption must be approved by the Vice President of Academic Affairs. 

Course Delivery Options 

Due to the importance of relationship building and social interaction within this course, it is highly recommended that students take this course in person rather than online.

Contact the Advising Center

The mission of the Advising Center at West Kentucky Community and Technical College is to provide accessible, innovative, and comprehensive advising services within an environment of excellence and commitment to student success.

Advising Center staff is available to help students obtain program information, evaluate assessment results, select courses, and identify course prerequisites. Advising is also available to online students.

The Advising Center is available to help students with the following services:

 
Registration for Currently Enrolled Students

Currently enrolled students must meet with their assigned academic advisors to register. Students may locate the name of their advisor by logging in to their Student Center in PeopleSoft.

Registration for New Students

Students must complete an application for admission and submit required placement assessment scores prior to registration. New student registration is held in the Advising Center. Registration continues in a class until the first class meeting.

Course withdrawal methods

Students must complete the Withdraw/Drop Request located in student self-service under Academic Records.  

  • Contact Financial Aid to ensure you will not be required to pay back any awarded money.
  • Instructor permission is required after mid-session.

Transfer

Our advisors are committed to helping students navigate through the process of selecting and applying to a four-year college or university. Please visit the transfer information page for more information.

Anderson Technical Building, Room 127 • 270-534-3345

Tuition and fees vary based on whether a student is a Kentucky resident, non-resident, or resident of a contiguous county of an adjoining state.  Tuition and fees are on a per credit hour rate, including courses that are audited.  All tuition and fees are payable in full prior to the beginning of classes for each session of the term unless prior arrangement has been made with the college business office. For more information on partial or deferred payment instructions and payment dates, contact the WKCTC Business Office located in the Anderson Technical Building, Room 127 (270-534-3345).

Tuition and fees are assessed at the time of registration or when available and based upon a per credit hour rate for all KCTCS colleges regardless of whether the courses are taken during the day, evening, and/or on weekends and regardless of whether the courses are taken for credit or audit purposes.  Fractional credit hour tuition and charges are assessed for fractional credit offerings (i.e., a student taking ¼ credit hour course would be assessed ¼ rate of student with same residency taking a 1 credit hour course).  Tuition and fees are refundable as per the "Refunds" section below. Fees for services are non-refundable unless specifically stated as refundable.  Consult with your college business office for details.

View Tution Rates

Residency

General Rules for Determination of Residency Status 

(1) A determination of residency shall include: (a) An initial determination of residency status by an institution during the admission process or upon enrollment in an institution for a specific academic term or for admission into a specific academic program; (b) A reconsideration of a determination of residency status by an institution based upon a changed circumstance; and (c) A formal hearing conducted by an institution upon request of a student after other administrative procedures have been completed.

(2) An initial determination of residency status shall be based upon: (a) The facts in existence when the credentials established by an institution for admission for a specific academic term have been received and during the period of review by the institution; (b) Information derived from admissions materials; (c) Other materials required by an institution and which are consistent with this administrative regulation; or (d) Other information available to the institution from any source.

(3) An individual seeking a determination of Kentucky residency status shall demonstrate that status by a preponderance of the evidence.

(4) A determination of residency status shall be based upon verifiable circumstances or actions.

(5) Evidence and information cited as the basis for Kentucky domicile and residency shall accompany the application for a determination of residency status.

(6) A student classified as a nonresident shall retain that status until the student is officially reclassified by an institution.

(7) A student may apply for a review of a determination of residency status once for each academic term.

(8) If an institution has information that a student’s residency status may be incorrect, the institution shall review and determine the student’s correct residency status.

(9) If the Council on Postsecondary Education has information that an institution’s determination of residency status for a student may be incorrect, it may require the institution to review the circumstances and report the results of that review.

(10) An institution shall impose a penalty or sanction against a student who gives incorrect or misleading information to an institutional official, including payment of nonresident tuition for each academic term for which resident tuition was assessed based on an improper determination of residency status. The penalty may also include: (a) Student discipline by the institution through a policy written and disseminated to students; or (b) Criminal prosecution.

Get more information or an application for residency.

Charges for Customized Course Offerings

Some courses, including courses created specifically upon request (credit or non-credit) may have additional charges.  The additional charge, depending upon the requirements of developing and producing the customized course or program, will vary depending upon the length and content of the course or program offerings.  All tuition and charges for customized courses are payable upon registration unless prior arrangements, including third party contracts, have been made with the offering college.  Please contact the WKCTC Business Office for specifics.

Charges for Services

Some charges for services may exist, including some individual program and/or special testing charges.  General examples of these charges include, but are not limited to, the following: GED, TABE, and KYOTE testing, returned check charge, and lost library book/video replacement charge.  Charges will vary by service and are non-refundable.  Contact the WKCTC Business Office for specifics.

Distance Education:  There are no additional student charges associated with the verification of student identity.

Charges for Special Examination

WKCTC offers students institutionally developed special examinations to demonstrate mastery of course content and receive credit toward program requirements.  Special examinations are course specific and charges are separate from regular tuition charges.  Special examination charges are payable in full at the time the examination is scheduled.  Contact the WKCTC Business Office for a listing of all charges.

Students who are enrolled in courses for which they elect to take a special examination in lieu of completing the course must officially withdraw from the course.  The withdrawal date determines the status of the student’s assessment, refund, and grade for the enrollment period.  All special examination credit is awarded using the test credit process.  In such instances, a grade will not be awarded on the current term grade report.  Please contact the Registrar’s Office for application requirements.

Cancellation of Registration for Non-Payment of Charges

Students who have not paid their tuition and charges or arranged for a payment plan on or before the college’s required payment date are subject to having their registration cancelled for non-payment.  Consult the WKCTC Business Office for specific required payment dates.

Go KCTCS! Student Service Center 

Students can contact the Go KCTCS! Student Service Center to ask questions related to charges and payments.  This service is available all day, every day.  Students can call (855) 469-5282 to speak to our specialists.

Payment Options 

Online payment may be made by credit card or personal check through PeopleSoft Student Self-Service. Log in and choose “Self Service”, select “Account Balance”, and “Make a Payment”.  From this screen, you will have the option to pay with credit card, electronic check, set-up official payment plan. 

The official tuition payment plan is available for a nonrefundable charge of $25 each semester. Students may pay tuition in up to four installments depending on how early the plan is approved. Payments are automatically withdrawn from the responsible party’s checking account, savings account or credit card. 

Payment may be made in person at the Business Office, located in the Anderson Technical Building, Room 127, by cash, check, money order or credit card. MasterCard, VISA, Discover and American Express are accepted.  Credit card payment may also be made by telephone at 270-534-3345 or 270-534-3395.  Personal checks returned by a bank will result in tuition liability and a service charge of $50 on each check.

Refunds

In order to receive a tuition refund, a student must officially withdraw within the refund period specified within this policy.  Refunds for sessions different from those listed below are prorated according to the session in proportion to the traditional 16-week session. A session is defined as an enrollment period within an academic term.  An academic term (fall, spring, or summer) may have a number of sessions running concurrently -- 16-, 8-, or 4-week.

Timeframe for Tuition Refunds

KCTCS has partnered with BankMobile, a financial services company focused solely on higher education, to process student refund payments. Students are required to choose from one of the following three options for receiving any refunds due them: 1) ACH transfer to a bank account of their choice, 2) Paper check mailed to the student address on file, 3) Refund to BankMobile Vibe, an FDIC insured checking account offered by BankMobile. Get additional information about refunds.

Financial Delinquency

Any student who is delinquent in financial obligations to a college, or any division or organization of a college, shall not be allowed to register for future terms, receive transcripts, transfer credits to another institution, or graduate.  Delinquent accounts are subject to KCTCS Business Procedure 7.4 Collection of Accounts Receivable and may be referred to the Kentucky Department of Revenue.

Note: referred accounts are subject to collection charges in addition to the amount owed to the college and are the responsibility of the delinquent party.  The delinquency, if referred to the Kentucky Department of Revenue, is also subject to being listed with credit reporting agencies.  Specific questions may be directed to the WKCTC Business Office.

Professional Liability Insurance

Students who enroll in any course requiring patient/client contact must show evidence they have professional liability insurance or purchase insurance through the college.  This charge is non-refundable and is subject to change without notice.  Please contact the WKCTC Business Office for details concerning the charge for Professional Liability Insurance.

Get information about parking registration and regulations.

Citations will be issued to students who fail to have a valid parking permit properly displayed.  Citations will also be issued for parking in restricted areas – handicapped zones, fire lanes, and areas that are not marked with lines on both sides of the parking space.  Violators are subject to being towed at the expense of the vehicle operator.

Anderson Technical Building, Room 107

Overview

WKCTC offers a complement of student financial aid, including local scholarships that are specific to an individual college or program. There is no charge to apply for student aid. Among the U.S. Department of Education Title IV programs offered are Pell Grants, Supplemental Educational Opportunity Grants (SEOG), Federal Work Study, and federally supported Federal Direct Loan Program. The colleges also participate in state supported aid programs. Detailed information regarding student financial aid can be found on the WKCTC website.

Student Eligibility and Application

To receive student financial aid from any program in which KCTCS participates requires meeting established eligibility criteria. A listing of specific criteria can be found on the WKCTC website. In general, you must have a demonstrated need as supported by a FAFSA and a high school diploma or a General Education Development (GED) Certificate If you are admitted “conditionally,” you may receive student aid for one semester only before your admission file must be complete.

You can apply for student aid electronically by using the U.S. Department of Education’s Web site, www.fafsa.ed.gov. Applying for student financial aid is free. You will need the prior year income tax forms for you and your spouse or you and your parents (1040, 1040 A, 1040EZ, or 1040 Telefile). If you did not file a tax return you will need documentation of all sources of income, taxed or untaxed.

It is recommended that all records and materials used in completing the application be saved. A percentage of all applicants are randomly selected for verification. If selected for verification, documentation must be provided in order to receive aid. Applying early insures consideration of your information for maximum funding and applicants are encouraged to apply as soon AFTER October 1 as possible.

For questions concerning the U.S. Department of Education Title IV programs, you may contact the Federal Student Aid Information Center between 9 a.m. and 8 p.m. (Eastern Time) Monday through Friday: 1-800-4-FED-AID (1-800-433-3243) or 1-800-730-8913 TDD for hearing impaired.

Dual Enrollment/Consortium Agreements

In some instances, a student may take classes at different KCTCS colleges and wish the different enrollments to count toward total enrollment. In such instances, specific eligibility requirements apply. Please consult the WKCTC Financial Aid Office for criteria.

Federal Student Loans

WKCTC participates in the Federal Direct Loan Program. You do not have to be eligible for other federal student aid to participate in this program. However, an application using the FAFSA is required. Please contact the WKCTC Financial Aid Office for specific information about loan requirements.  More information about student loans.

State Programs

The Kentucky Higher Education Assistance Authority (KHEAA) administers a number of state supported student financial aid programs. Among those offered are: College Access Program (CAP), Kentucky Educational Excellence Scholarship (KEES), KHEAA Early Childhood Development Scholarship, and Work Ready Kentucky Scholarship. For the complete listing of aid program offerings, please see KHEAA’s website

Statutory Scholarships (Waivers) for Kentucky Residents

KCTCS by virtue of state statute offers a number of tuition scholarships for Kentucky residents who meet specific eligibility criteria. Included in these are scholarships for: KCTCS Faculty and Staff; Kentucky residents age 65 or older; survivors of police officers and firefighters killed in duty; dependents of disabled police officers and firefighters; teachers; foster and adopted children; veterans; and children, step-children, and/ or orphans of veterans killed or disabled in action. A more detailed overview and eligibility requirements can be found on the KCTCS website. 

College Scholarships

WKCTC offers a variety of scholarships to help with tuition and other costs of college attendance. Scholarship awards may be merit-based, need-based, program-specific, or based on other criteria stipulated by the funder. Scholarships require timely completion of a scholarship application and most are awarded on a competitive basis. If you’re offered a scholarship, it’s important to meet all acceptance requirements as directed in order to receive the award. Scholarships are funded through multiple sources, including KCTCS, Paducah Junior College Foundation, corporations, organizations, and other generous donors. Scholarship information is available through the WKCTC Financial Aid Office and is posted on the college website. 

Third Party Assistance Programs

There are a wide number of outside agencies who offer educational assistance and other services to students. Included among them are Kentucky Department of Veterans Affairs, Kentucky National Guard, Kentucky Office of Vocational Rehabilitation, and Kentucky Office for the Blind. A more detailed listing and brief description of the programs they offer and contacts for each can be found on the KCTCS Website. Additionally, local social service agencies offer a variety of programs to assist students including: Kentucky Works (JOBS), Temporary Assistance for Needy Families (TANF), Workforce Investment Opportunities Act (WIOA), and AmeriCorps. 

Tax Credits

The U.S. Government grants a tax credit for eligible persons and/or their dependent attending college filing a federal tax return. The tax credits are referred to as the HOPE Scholarship and Lifetime Learning tax credit. Please contact your personal tax advisor regarding your eligibility. 

Satisfactory Academic Progress

Federal regulations mandate that a student receiving Federal Student Aid under Title IV programs must maintain satisfactory academic progress in his/her course of study regardless of whether or not student aid is awarded each semester. Satisfactory Academic Progress (SAP) is measured with the following standards: Qualitative (cumulative Grade Point Average of 2.0 per semester), Quantitative (Maximum Time Frame of 150 percent of the credits for completion of their program), and Quantitative Percentage (Earned hours/Attempted credit hours must equal at least 67 percent). 

If a student is suspended from Student Aid because his/her cumulative grade point average does not meet the minimum 2.0 grade point average (GPA) he/she may take additional classes without Student Aid(unless the student is academically suspended) to raise his/her GPA and, if successful, may be reinstated. If a student is on Academic Probation or Academic Suspension, he/she will automatically be on Student Aid Probation or Student Aid Suspension. If a student is reinstated from Academic Suspension by appeal or any means, he/she must appeal his/her Student Aid status separately to be considered for Student Aid reinstatement eligibility. 

Students placed on student aid suspension and having unusual circumstances (illness, death in the family, accidents, etc.) and not making satisfactory academic progress have the right to appeal. However, during the appeal process persons are responsible for their own expenses, i.e., tuition, books, supplies, etc. 

Personal Financial Liability - Withdrawing or All “E”s

Students who withdraw from college before the 60 percent point in the semester or who stop attending and therefore receive all “E”s may be financially liable to repay the student aid received. Persons desiring to withdraw from college must do so according to their college’s withdrawal policy which can be found on the school’s website. 

Learn more about the WKCTC Bookstore

The WKCTC Bookstore is located in the Anderson Technical Building and provides not only textbooks and supplies for students, but also a variety of campus apparel - all of which are chargeable with financial aid. Regular bookstore hours are Monday – Friday 8:00 a.m. to 4:00 p.m.  (Summer hours will vary…not open on Fridays.)  The bookstore hours are extended during peak times at the beginning of each semester.  

Students must have a copy of their schedule when purchasing books.  A photo ID is required if charging with financial aid and must provide consent to view financial aid rewards.  Financial aid charge dates normally begin approximately one week prior to the first day of class and continue until one week after classes begin.  

ORDERING ON-LINE:  The easiest way to get your books is to place an order on line. Simply place your order and we will ship your ordered texts and supplies to your home! FINANCIAL AID CHARGES ACCEPTED.  Students can also request IN-STORE PICK-UP if that is preferred over shipping.  Allow 48 hours between the time of order and visiting the store for PICK UP.  (The IN STORE pick up option is not an immediate service.)  

VERY IMPORTANT when trying to FIND TEXTBOOKS:  

All student schedules include a SECTION NUMBER for classes.  IF all of your class section numbers begin with B5##, pick WEST KY CTC as your campus.  (It might ask you to pick your campus more than once.  Even if it's an on-line course with a B5##, do NOT pick KCTCS ON-LINE as your bookstore.)  IF your section numbers begins with anything other than B5##, then you will need to pick KCTCS ON-LINE as your bookstore.

The WKCTC Bookstore is operated by Barnes and Noble.

Accessibility Services

The Accessibility Services Office at West Kentucky Community and Technical College is committed to providing students with disabilities with a positive environment focusing on student ability rather than disability. The Accessibility Services Office strives to foster success in all academic environments at WKCTC and to support equal access as well as promoting campus-wide diversity.

Career Services Office

The Career Services Office (CSO) is committed to assisting WKCTC students and alumni with turning their college into careers. Whether seeking a part-time job or full-time career, entering a new career field, advancing within a current profession, or changing career directions, the CSO helps individuals to achieve their career goals. The office offers career and academic exploration, personality assessments, resume, interview, and job search preparation, and the Career Ambassador program. Each semester, the office hosts job/career fairs in partnership with the Transfer Office to promote WKCTC students and alumni to area employers for potential employment opportunities, as well as provide students with transfer school options. Students, alumni, and employers are encouraged to register with the Career Service Office.  

Diversity and Inclusion

The Office of Diversity and Inclusion is committed to promoting an inclusive learning environment by enhancing college and community efforts to recruit and retain minority and underrepresented students. The Diversity and Inclusion Office serves as a campus resource and advocate for diversity, inclusion, and equity while promoting the success of all students through programs, services and community partnerships that holistically address cultural, educational and civic growth.

The goals of WKCTC Diversity and Inclusion Office include:

  • Support minority and underrepresented student populations (African-American, Hispanic/Latino, LGBTQ, first-generation, low-income, underprepared, veterans, disabled, etc.) enhance academic, personal and professional development.
  • Provide opportunities for all students, staff, and faculty to increase their cultural competence.
  • Acknowledge and celebrate difference among ethnic and cultural groups on campus.
  • Build partnerships in the Paducah community to address achievement gaps, educational needs and diversity challenges.
  • Foster an environment that supports exploration of various identities and intersections.

Placement Testing & Assessment

The Assessment Center at West Kentucky Community and Technical College is here to provide placement test for students that do not meet the ACT Benchmark scores. These test will allow academic advisors to accurately place students into successful academic pathways.

Students scoring less than 20 in Reading, 18 in English, or 19 in Math on their ACT are required to take placement testing. 

Student Health and Wellness / Four Rivers Behavioral Health

Four Rivers Behavioral Health is a private, not-for-profit agency providing comprehensive, integrated mental health, substance abuse and developmental disability services to promote the health and quality of life for consumers in Ballard, Calloway, Carlisle, Fulton, Graves, Hickman, Livingston, Marshall, and McCracken counties. Any individual in need is eligible to receive services without regard to race, religion, disability, national origin, or gender.  

Tutoring Center

Tutors in the Tutoring Center work with students to improve their understanding of classes and assignments. Tutors also help students strategize for upcoming tests and offer study tips. Tutoring services are provided in computer information services, mathematics, reading comprehension, science, writing and more. These services are free to all WKCTC students taking any WKCTC or KCTCS class.

Ready to Work/Work and Learn

Ready to Work is designed to assist low-income parents pursuing a GED, enrolling in or attending college classes, and previous graduates from WKCTC. The program assists students in meeting their KTAP/TANF work requirement through a combination of school and paid work-study (on and off campus). All students must be KTAP eligible. Services provided to students include referrals for transportation, counseling, childcare assistance, financial counseling to assist former students with re-enrollment and other resources to assist low-income parents while pursuing their educational goals.

Skills U

The Skills U program provides free academic instruction aligned to college-and-career readiness standards, as well as preparation and coaching for next steps (i.e., college and career) for individuals: 

  • Without a high school diploma
  • With a high school diploma but with emergent needs
  • Requiring English language acquisition (ELA) instruction (literacy and civics)
  • Participating in integrated education and training, and
  • In corrections facilities. 

Our services are designed to assist individuals in becoming college and career ready, via stackable credentials, for one or more of the following:

  • The GED® high school equivalency test
  • Postsecondary education and training
  • The Kentucky Essential Skills Certificate, (addressing soft skills)
  • Career readiness certificates, and/or
  • Workforce preparation and employment

Veterans Services

The Veterans Services office assists those presently serving and prior-service military members and their dependents with understanding and applying for GI Bill®education benefits. We also connect Veteran students with on-campus resources, and help create an environment of support and community.

Happening Hour

Outside the classroom, opportunities are held during Happening Hour on each Monday from 11:00 a.m. - 12:00 p.m. during the fall and spring semesters. Classes are not scheduled in this timeframe and students are encouraged to attend. The Student Activities Office collaborates with other departments, organizations, and agencies to provide a variety of Happening Hour events such as competitions, talent showcasing, social issues, and cultural experiences. This programming enhances the lives of WKCTC students and helps them develop important relationships and skills needed after graduation. Event schedules are found on our website under News and Events.

Student Clubs & Organizations

Student organization participation helps students cultivate relationships, develop leadership skills, increase campus involvement, and explore potential careers. Becoming involved in student clubs and organizations promotes a sense of community and provides a network of friends for students. Students develop interpersonal skills, values, ethics, and a sense of pride and belonging. View the list of student organizations.

Students interested in starting a new student organization should visit the Student Activities Office in Haws 104 or the Student Government Association Office located inside the Student Center.

Merit 

West Kentucky Community and Technical College uses a media tool called Merit to publicize student achievements both in and out of the classroom, over social media, in hometown newspapers and online. Your personalized Merit is a showcase of your validated achievements, which you can share with family and friends in social networks to demonstrate the great work you're doing and the experiences you're having at WKCTC. You can even add your own photo, bio, campus activities and work experiences to your Merit page. Merit also automatically creates a personal online profile for each student, which can be used for internship or employment referrals.

Workforce Solutions

Workforce Solutions exists to provide non-credit and credit, general and customized training, assessments, facilitation, consulting and coaching for existing and new businesses and industries to promote economic development in the Purchase Area of western Kentucky. Workforce Solutions provides assistance to companies to identify and develop training to help them meet their workforce needs. Workforce Solutions can coordinate all aspects of the training: location, equipment, curriculum, materials, facilitators, etc. Consulting, assessment, and facilitation is also available. Workforce Solutions provides qualified, experienced professionals to meet an organization’s needs. 

Print Management Policy

Enrolled students are given a printing account of 400 free black/white type print pages at the beginning of each semester. Students may print in color at the Emerging Technology Center at a charge of 20 cents per page. Each color page is deducted from the student’s account at the rate of four black and white pages. 

Any balance left in the account at the end of each semester will “not” be reimbursed.  Students who go over their printing allowance may purchase vouchers for additional pages from the Business Office at the Anderson building. Additional pages may be purchased in the following increments: 

Voucher increments of:

  • $ 1.00 (20 pages) 
  • $ 5.00 (100 pages)

Students must enter their KCTCS student login information to release a print job. When the account drops below $2.50 a message displays notifying the student that additional pages should be purchased. Students may not transfer any portion of their print account to another student’s print account. 

Community users are allowed to print 10 pages per day.

Matheson Library

Matheson Library, located on the second floor of the Matheson Learning Resource Center (MLC), offers WKCTC students, faculty and staff a full range of materials, technology, and research assistance to meet their academic and personal needs. Take advantage of the library’s many resources and services:

  • Books – over 20,000 physical and more than 130,000 electronic (eBooks) in the library collection.
  • College Archives and Special Collections - historical and archival materials significant to the Paducah and Western Kentucky area, as well as items specific to WKCTC, Paducah Community College, Paducah Junior College, West Kentucky Technical College, and West Kentucky Industrial College.
  • Popular and Young Adult collections - current, bestselling fiction and nonfiction titles for pleasure reading. 
  • DVDs – Classic films, Academy Award winners, family videos and cartoons, documentaries and other educational videos.
  • Children’s collection – Newbery, Caldecott, Coretta Scott King, and other award winners.
  • Audiobooks – Hear stories come to life at home or on the road with books on CD. 
  • Program Materials – items to be used in the library, including Anatomy & Physiology models, flashcards, DVDs, and other allied health and nursing related fields to assist with test preparation. 
  • Book drops – Return your items by placing them in one of our book drops in front of the MLC building, at the library circulation desk, or in the lobbies of the Anderson Technical Building and the Allied Health Building.
  • Reserves – Instructors may place items “on reserve” for your course that are set aside for your class for the semester to use in the library. Inquire at the circulation desk.
  • Library Guides, starting points for research in specific subject areas, programs, or courses, are available on the library website by choosing Library Guides on the left menu. Select a subject guide from A-Z, and see recommended books, videos, articles and journals, databases, reputable links, and more. 
  • Can’t make the due date? Renew in person at the library, online in Primo, or by phone at 270-534-3197, or email anitag.weathers@kctcs.edu
  • Computer labs – offer Internet access, black and white printing, and access to Microsoft Office suite, first come, first serve.
  • Wireless access and printing, plus a print kiosk for quick and convenient printing from your flash drive if you’re in a hurry!
  • View, print, clip & email, or scan The Paducah Sun newspaper archives online from 1896 to the present, through our dedicated computer.
  • Kindles, phone and laptop chargers, calculators, a web cam, and headphones with recording capabilities – available for checkout.
  • Charging stations for personal devices, equipped with USB ports and outlets – available in the library’s Reading and Research Rooms. 
  • Scanners, printing and fax (all free), and photocopier services (15 cents per copy).
  • Films on Demand - streaming collection of more than 40,000 academic videos that can be used as sources for your papers and projects.
  • Use our Primo search box on the library website to search online databases, streaming videos, eBooks, and the library catalog of books, videos, articles, audiobooks, and more, all at once. Or, choose “Find Resources” to search within a particular database.
  • Use our resources 24 hours a day, 7 days a week from any computer! Off-campus users may be prompted to log in with a KCTCS user name and password (the same one used to log in to computers on campus or when using Blackboard) if not already logged in to another KCTCS application.
  • Need help? Ask a librarian online or Chat Live with a librarian on the home page of the library website.
  • Call 270-534-3197.  

Center Café and Kitchens Cafe

Center Cafe is located in the Student Center in the Clemens Building. Center Cafe hours are 10:00 a.m. to 1:00 p.m. Monday through Thursday.

Hours may vary at both locations during class breaks and summer months.

Kitchens Café is located at the Paducah School of Art and Design, 905 Harrison Street, Paducah, KY 42001, (270) 534-3907 hours are 11:00 a.m. to 3:00 p.m. Monday through Friday.

Campus Safety

In compliance with federal and state regulations, the College makes available to all prospective students, current students, and employees an annual security report containing programs that promote campus safety and campus crime statistics and policies.  A copy of this report may be requested in the Security Office or viewed on the WKCTC website.

Alcohol, Drugs and Weapons

Alcohol, illegal drugs and weapons are prohibited on campus.

Lost and Found

The WKCTC Campus Security Department is our designated campus authority for lost and found property. Found property can be turned over to Campus Security at any time by calling (270) 564-8403. The responding Security Guard will ask for the reporting person’s name and phone number. The Guard will complete a Found Property Report and place the item in a secure location. Campus Security will attempt to return found property to its owner. The Property will be properly disposed if unclaimed after a period of 90 days. Campus Security will not accept items including: food, liquids, or perishable goods. Other items may not be accepted at the discretion of Campus Security.

Persons who have lost property on campus are encouraged to complete a Lost Property Form which can be found on the WKCTC website. Lost Property Forms help the Campus Security Department locate the owners of property found on campus. Lost Property Forms can also be submitted by contacting Campus Security.

Safety Notification Alert Program (SNAP)

The emergency alert system on the campus is known as the Safety Notification Alert Process (SNAP). 

SNAP is activated when there is an emergency on campus that warrants notification to faculty, staff and students of a dangerous situation, including the delaying or closing of the College due to inclement weather.

When SNAP is activated, an alert message is sent to all faculty/staff office computers and to faculty/staff office phones. Additionally, certain computers in computer labs receive the alert. 

All faculty staff and students will receive the message to the mobile number they provided
in their employee or student self-service as well as their KCTCS e-mail address. 

Community members who have opted into the service will receive a message alert in the form they selected to the phone number they submitted. 

Voter Registration

Obtaining a voter registration form.

Weather Policy

It is college policy to remain open and conduct classes according to the regular class schedule except under extreme weather conditions. In the event of extreme weather, classes may be delayed or cancelled.

The college president makes the decision when severe weather or other emergencies might require a closing, delayed opening, suspension, or interruption of regularly scheduled work or class hours. The president consults with maintenance and operations, the crisis team, and the president’s leadership team to determine the circumstances of the college closing or other modifications to normal work hours. 

Read more about the WKCTC Weather Policy.

Student Load

Full-time student academic status for the fall and spring term is 12 credit hours. Full-time student academic status for the summer term is 6 credit hours. 

The maximum load to be carried during any semester by a student (including residence, correspondence, and extension courses) is 19 credit hours or the number of hours specified in the curriculum for the particular semester, whichever is larger. 

A student who has attained a grade-point average of 3.0 on a load of at least 15 credit hours for the preceding semester may be permitted by the college president (or designee) to carry a maximum of three additional credit hours, provided the total is not in excess of 22 credit hours for the semester. 

Normally, the maximum course load (including residence, correspondence, and extension courses) shall be four credit hours for the four week intersession, six hours for the five-week session, seven credit hours in a six-week session, or 10 credit hours in the eight-week summer session. A student who has attained a grade point average of 3.0 may be granted permission by the college president (or designee) to carry a maximum of five hours in a four-week session, seven hours in the 5-week session, eight hours in a six-week session, 12 hours in an eight week session, and fifteen hours in the twelve-week session. 

A student on academic probation shall not take more than 15 credit hours in a semester, three credit hours in a four-week intersession, four hours in the five-week session, six credit hours in a six-week summer session, seven credit hours in an eight-week summer session and nine hours in the twelve-week session. 

A student may be registered simultaneously at a KCTCS college and at another institution only with the approval of the college president (or designee), the credit hours obtained at the other institution being considered a part of the student’s maximum load. If the simultaneous registration has not been authorized, the transfer of credit from the other institution may be denied. 

Grading System

The grading system uses a series of letters, to which are assigned grade point values. The system is based neither on an absolute numerical system nor on a distribution curve, but on the following descriptions: 

A: represents exceptionally high achievement. It is valued at four grade points for each credit hour in non-remedial and non-developmental courses. 

B: represents high achievement. It is valued at three grade points for each credit hour in non-remedial and non-developmental courses. 

C: represents satisfactory achievement. It is valued at two grade points for each credit hour in non-remedial and non-developmental courses.

D: represents the minimum achievement for credit. It is valued at one grade point for each credit hour in non-remedial and non-developmental courses. 

E: represents unsatisfactory achievement and indicates failure in the course. It is valued at zero credit hours and zero grade points in non-remedial and non-developmental courses. Credit may be obtained by repeating the entire course. 

F: represents unsatisfactory achievement in a course taken on a Pass-Fail basis. It has no value in computing the grade point average. Credit may only be obtained by repeating the entire course. This grade may be used for developmental courses. 

AU (Audit): has no value in computing grade-point average. A student who has been admitted to the college may elect to enroll in a course(s) as an auditor, except in selective admissions programs. Auditing courses in a selective admissions program requires admission to the program and availability of space in the courses. With few exceptions, any change from audit to credit by a student fully admitted to a college must be accomplished by the last date to enter a class and any change from credit to audit must be made by mid-term of the semester or session in which the student is enrolled. An audited class may be taken for credit at a later date. Anyone who desires to audit a class must be admitted to the college and officially registered for the course. 

I: means that part of the work of the course remains unfinished. It shall be given only when there is a reasonable possibility that a passing grade will result from completion of the work. The instructor and student will discuss the requirements for completion of course with the time limit for completion not to exceed a maximum of one year; failure to do so will result in an automatic change of grade from I to E. Each college shall maintain a record of incomplete grades recorded in courses of that college. This record, completed by the instructor at the time the I grade is reported, shall include: (1) the name and number of the student, (2) the 70 course number and hours of credit, (3) semester or session and year of enrollment, (4) signature of the instructor, (5) a brief statement of the reason(s) for recording the incomplete grade, and (6) an adequate guide for removal of the incomplete grade. In the instructor’s absence, the division chairperson (or designee), shall forward to the college president (or designee) the appropriate letter grade to replace the incomplete grade. 

W: represents a withdrawal from class without completing course requirements. A student may officially withdraw from any class up to and including the date of mid-term with a W grade. After the date of midterm and through the last class of the semester or session, any student may officially request to withdraw from a course and receive a W which may be given at the discretion of the instructor. Each instructor shall state on the first or second class meeting the factors to be used in determining if a student will be allowed to withdraw during the discretionary period. An instructor shall not assign a student a W for a class unless the student has officially withdrawn from that class in a manner prescribed by the college. The grade of W may be assigned by the College Appeals Board in cases involving a violation of student academic rights or for academic offenses. 

P: represents a satisfactory grade in a course taken on a Pass-Fail basis. The student who receives a P in a course shall be eligible to continue into the next sequential course(s). The grade of P may be assigned by the College Appeals Board in cases involving a violation of student academic rights. It has no value in computing the grade point average. This grade may be used for developmental courses. 

MP: represents Making Progress and may be assigned only for developmental courses and means that the student has made significant progress but needs and deserves more time to achieve a passing grade. The student should re-enroll in the course in order to continue advancement to the level of competence set for the course. Grades may be earned following re-enrollment for developmental courses. The grade of MP has no value in computing grade point average. 

Pass/Fail: may be selected for a maximum of two elective courses, subject to certain restrictions, by students with at least 30 credit hours and not on academic probation. Courses with these grades can count toward graduation but are not used in calculating grade-point standing. Courses taken on a pass-fail basis shall be limited to those considered as elective in the student’s program, and such other courses or types of courses as might be specifically approved. Prerequisites for such courses may be ignored at the student’s own hazard. The student is expected to participate fully in the course and take all examinations as though the student were enrolled on a regular basis. Students may not change from a pass-fail basis nor from a regular basis to a pass-fail basis after the last date for entering an organized class. Courses offered only on a pass-fail basis, remedial or developmental, or taken by special examination, shall not be included in the maximum number of elective courses which a student may take under these provisions 

Changing Grades: A grade once reported shall not be changed except when the instructor states in writing that an error has been made. The grade change must be submitted by the end of the following semester or session or, in exceptional cases, at the discretion of the president (or designee). However, each respective College Appeals Board may change a grade to P or W in the case of a violation of student academic rights or to a W in the case of an academic offense.

Grade-Point Average (GPA): The GPA on the KCTCS transcript is derived from all courses taken at KCTCS institutions. The grade-point average is the ratio of the total grade points earned to the total credit hours attempted excluding courses taken on a pass/fail basis and courses with grades of W or I. Total grade points are derived by multiplying the number of credit hours for the course by the number of grade points assigned to the grade earned: A = 4, B = 3, C = 2, D =1, E = 0. 

Reporting Final Grades: The final grades for a course shall be filed with the office of the college president (or designee) by such date as determined by the academic calendar. 

Academic Probation, Academic Suspension, and Reinstatement

Academic Probation: A student earning a cumulative grade point average below a 2.0 at the end of a term shall be placed on academic probation. A student shall be removed from academic probation by earning at least a 2.0 cumulative grade point average. 

Academic Suspension (Dismissal): If a student is placed on academic probation for two consecutive terms (which is noted on the transcript as “subject to dismissal” the second time) and does not earn either a cumulative GPA or a term GPA of at least a 2.0 in the third term, the student shall be academically suspended. Non-enrollment has no effect on probation status. The president (or designee) may grant an exception based upon an individual’s case. A student on academic suspension may not enroll in courses which count toward a KCTCS degree. 

Reinstatement: A student who has been academically suspended may be reinstated by the president (or designee) after remaining out of the college for at least one 16-week semester and providing evidence of ability to perform at the level required. A student who has been academically suspended shall, upon reinstatement, be placed on academic probation and be subject to academic suspension if the student has failed to earn a current term GPA of 2.0 during the first term of reinstatement. Upon a second suspension, a student may be reinstated by the president (or designee) after remaining out of the college for at least two 16-week semesters and providing evidence of ability to perform at the level required. 

Repeating a Course

A student may repeat a course for the purpose of improving a grade. The course must be repeated with the same grade option as the original enrollment in the course. The highest grade earned in a completed course shall constitute the official grade for the course and will be the only grade included within the cumulative GPA. Credit shall count only once for a KCTCS credential. If a student has been dropped from an occupation or technical program, course enrollment may be dependent upon readmission to the program. After a student has completed the same course twice, a division chair (or designee) in consultation with the instructor may refuse to approve a third registration in the same course, including those offered by correspondence, extension, and distance learning technology. Subject to the approval of the division chair (or designee), a student may receive approval for a substitution of comparable courses (e.g. MAT 150 may be taken as a repeat option for MA 109 and vice versa.). NOTE: A parent course cannot be repeated using modules. Students who have received passing grade in a parent course are not eligible to enroll in any module of that parent course. 

Final Exams

Any student with more than two exams scheduled on one day as described in the college’s final exam schedule shall be entitled to have one of those exams rescheduled. The student must submit a petition for rescheduling in writing to the instructor no later than one week prior to the last class meeting.

Dean’s List

The Dean’s List recognizes the academic excellence of students who have earned an overall semester GPA of 3.5 or higher in courses numbered 100 or above. Honorary certificates of merit are generally awarded to students who have achieved this distinction.

Graduation Requirements

For all KCTCS degrees (the Associate in Arts, Associate in Science, Associate in Fine Arts, and Associate in Applied Science degrees) diplomas, and certificates, students must complete at least 25 percent of the approved curriculum credits at the KCTCS college granting the credential, regardless of the time the student has attended the college.  

Students must complete the college’s application for graduation within the posted deadline for the term. 

Additional Requirements  

Associate in Arts, Associate in Science, Associate in Fine Arts, and Associate in Applied Science degrees: students must satisfactorily complete 60 credits, including the general education requirements as specified in the KCTCS Board of Regents Policies 4.11 and 4.12 and program requirements, with a cumulative grade point average of at least 2.0. 

Diplomas: students must satisfactorily complete a minimum of 36 hours including the general education requirements as specified by the KCTCS Board of Regents Policies 4.11 and 4.12 and program requirements, with a cumulative grade point average of at least 2.0. 

Certificates: students must satisfactorily complete an approved curriculum with a grade point average of at least 2.0 in the courses required for the certificate. 

Course substitutions may be made by the college president (or designee) on an individual basis with the advice of the appropriate division chairperson. 

Graduation With Honors

Students who have completed at least 45 credit hours of work toward degree completion or 30 credit hours of work toward diploma completion in the KCTCS colleges shall be graduated “With High Distinction” if they attain a grade-point average of 3.60 or higher on all work attempted. Students who have completed at least 45 credit hours of work toward degree completion or 30 credit hours of work toward diploma completion in the KCTCS colleges shall be graduated “With Distinction” if they attain a GPA of 3.40-3.59 on all work attempted.

Multiple Associate Degrees

A student will be eligible for an additional degree when the student has completed the requirements of the second curriculum including a minimum of six credit hours relevant to the second degree and beyond the requirements for the first degree. In no case will a degree be granted for the completion of a second option in a program. The completion of a second option, however, will be recorded on the transcript.

Have WKCTC at your fingertips with the KCTCS app for your phone or tablet.

The colleges of KCTCS are more than just educational institutions -- they are vibrant and diverse communities. Therefore, KCTCS strives to maintain an atmosphere of academic freedom and personal respect that creates an environment in which all can be successful. 

As part of this commitment, KCTCS has developed a Code of Student Conduct that serves as a guide for the student's responsibilities and rights within our academic community.